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Employment


The City of Berkley is an Equal Opportunity Employer

LICENSING CLERK
(Part Time Position)


Applications are being accepted for the part time position of Licensing Clerk. The successful candidate will provide clerical support to Building Inspectors, Code Enforcement Officers and the City Planner.

Qualified applicants will have a high school diploma; possess knowledge, skills and abilities to perform basic office procedures. See the attached job description for details regarding the specific qualifications necessary to perform the job. Salary range is from $13.50 to $14.50 per hour.

Applications, available on the City’s website at www.berkleymich.org, must be submitted to the City Manager’s Office for consideration.

Submission deadline: February 16, 2015.

Reports to: City Planner/Planning Director
Supervises: Not applicable

Position Summary:
The Licensing Clerk provides clerical support to the City’s Building Inspectors, Code Enforcement Officers and City Planner. This is a part time position in the Buildings Department located at the Berkley City Hall.

The Licensing Clerk works at least four days per week, (up to 28 hours per week). An alternate schedule can be negotiated during holidays. The successful candidate must also be available to work up to 40 hours per week when other the full time staff has scheduled time off.

Essential Job Functions:
The following is a description of the general duties of the Code Enforcement & Licensing Clerk:
  • Verify insurance, licensing, and registrations of contractors, assembles contract application for inspectors to approve. Issues mechanical, plumbing, and electrical permits utilizing BS&A software computer system.
  • Maintain landlord, business, and liquor licensing. Prepare correspondence, schedule inspections, enter results into computer system.
  • Prepare documents using Microsoft Word or BS & A software. Utilize merging features to prepare large mailings. Compose correspondence from handwritten material or rough notes.
  • Schedule and coordinate inspections for all City inspectors and Fire Marshal.
  • Assist residents, business owners and contractors in obtaining information related to building department matters.
  • Other duties as assigned.
Required Knowledge, Skills, Abilities and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following:
  • Graduation from an accredited high school, preferably with training in business subjects. Additional business training is desirable (community college, secretarial training, etc.).
  • Two to four years clerical experience, preferably in local government.
  • Intermediate to advanced computer skills with knowledge of software programs including Microsoft Word and BS&A.
  • Effective communication skills, both oral and in writing. Able to accurately prepare letters from handwritten notes, using proper business English and correct spelling. Make mathematic calculations quickly and accurately.
  • Ability to efficiently organize and maintain filing systems, both manual and computerized.
  • Able to complete assigned tasks according to established deadlines; adhere to prescribed routines and follow oral and written directions.
  • Maintains a calm and reasoned demeanor when dealing with customers who may present themselves in an irate fashion.
  • Able to concentrate on the work at hand in an office environment in the presence of potentially distracting noises from sources such as customer conversations and telephones.
Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate with others in person and on the telephone. The employee is frequently required to view and produce written and computerized documents; access business and residential building data that varies in weight, size and shape and may be located at heights ranging from floor level to over-head level. The employee is frequently required to access various locations within the Library and attend meetings in locations away from the building. The employee must frequently lift and/or move items of light or moderate weight.

While performing the duties of this job, the employee regularly works in an office setting at City Hall. The noise level varies based on activities in the area.

Electronic Copy (PDF)